Billing App Privacy Policy

1. About this policy

This policy explains how the ABC Invoice app handles personal data. The app helps businesses create and manage invoices, quotations, receipts, delivery challans, purchase orders, expenses, products and GST reports. It is available on the web at billing.adyantam.in and as an Android app.

The app is provided by Adyantam Business Consultants.

This policy does not cover Adyantam's internal staff tools or the ABC housing app. They have their own policies at https://www.adyantam.in/privacy.html and https://www.adyantam.in/abc-privacy.html

2. Who decides what

Each business using the app decides which details of its own customers and vendors it enters, and why. Adyantam provides the app and looks after the data on the business's behalf.

3. What we collect and why

• Account details: email address, name, phone number (if you add one), profile photo (if you sign in with Google), and the role and company assigned to you. Used for login and access. Passwords are handled by a secure Google Cloud login service and we cannot read them.
• Business details you enter: business name, address, GSTIN, PAN, bank name, account number, IFSC, UPI ID, logo and signature image. Used to prepare your documents.
• Customer and vendor details you enter: name, business name, email, phone, address, GSTIN and notes. Used to prepare invoices, quotations and reports.
• Billing records you create: invoices, quotations, receipts, delivery challans, purchase orders, products and stock, expenses, payments, and wallet top-ups and charges.
• Files: images you upload, such as your logo and signature. Invoice PDFs and exports are saved on your device only when you choose to save or share them.
• Security records: Google reCAPTCHA and Google Cloud security checks process technical information about your device and app, such as the IP address, to protect the service from misuse.
• Fingerprint or face unlock: if you use it, your phone does the check and tells the app only yes or no. We do not receive, copy or store your fingerprint or face data.

We use this data to run the app, to keep it safe and working, and to give support when you ask for it.

We do not show advertisements. We do not use analytics or tracking tools. We do not sell or rent your data.

4. Permission to send email through your Gmail (optional)

If you choose to email an invoice or quotation from the app, the app asks your permission to send email from your own Google account (the Gmail "send" permission). We use it only to send the document you choose. We do not read, copy or store your emails, contacts or inbox. The access token is kept only in your current session and is not stored on our servers.

ABC Invoice's use and transfer of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements.

5. UPI payment QR code

When an invoice shows a UPI payment QR code, the payment link (UPI ID, business name, amount and invoice reference) is sent to an online QR-code service (api.qrserver.com) so that the code image can be drawn.

6. Who can see your data

• Users of your own company, according to the role you or your administrator gave them.
• Adyantam staff, for support and technical work, when needed to run and secure the app.
• Technology service providers that help us run the app: Google Cloud for sign-in, database, file storage and security checks; Google Fonts; and the QR-code service described above. Google may store data on servers outside India.
• Nobody else, unless the law requires it.

If you would like to know more about these service providers, write to support@adyantam.in.

7. How long we keep your data

We keep your data while your account is active. Documents you delete are first moved to a trash area and are not erased at once. Records needed for accounts, payments, tax or legal claims may be kept for the period the law requires.

8. Delete your account and data

To delete your account and the personal data linked to it, write to support@adyantam.in from your registered email address with the subject "Delete my account". Please tell us your company name. We will confirm your request and complete it within 30 days. Records the law requires us to keep will be kept only for the required period and then deleted.

9. Your rights

You can ask to see your data, correct it, delete it, withdraw your agreement, or name a nominee. Write to support@adyantam.in and we will help.

10. Children

The app is for businesses and is not meant for anyone under 18.

11. Security

We use secure connections (HTTPS), password login, and access rules so that each user sees only the companies assigned to them. No system is completely safe. If a breach affects your data, we will inform you and the Data Protection Board of India as the law requires.

12. Questions and complaints

Please write first to:

Data Protection Contact
Adyantam Business Consultants
support@adyantam.in

We will reply within the time allowed by law.

13. Changes to this policy

We will update this page when things change, and show the new date and version number at the top.